ROLE DEFINITIONS

President  (1 position)

• Provide leadership and direction to the Board of Directors and DAMA-PS chapter at large
• Leads Board of Directors meetings including scheduling, and agenda
• Coordinate with other DAMA Chapter Presidents
• Represent DAMA-PS to outside groups and bears financial accountability for the health and well being of the chapter
• Educate members on job responsibilities and ensure VP of Operations publishes and maintains them
• Engage with DAMA Board members to ensure roles & responsibilities are understood and executed faithfully
• Agree to mentor and advise new Board President at the end of their term

President of Operations (FILLED)

• Participates in Board of Directors meetings
• Fulfills role of President in their absence
• Records and publishes Board of Directors' meeting minutes
• Researches and prepares documents regarding DAMA-PS' legal status as non-profit organization
• Contacts government agencies regarding legal status of the organization
• Maintains the Bylaws
• Maintains official communications

CO-Vice President of FINANCE (1 position)

• Participates in Board of Directors meetings
• Manages the organization finances
• Maintains financial records
• Diligently uses organization’s monetary resources
• Notifies President of any financial health risks
• Makes payment on organization’s financial obligations
• Prepares and files income tax reports (IRS 990), Non-profit Corporation Annual report, and other filings that may be required
• Gathers all monies collected at any events and deposits them
• Prepares Financial Statements for every Executive Board meeting
• Keeps financial transactions and records up-to-date in QuickBooks
• Develops annual budget with input from other board members

CO-VICE President of Marketing & COMMUNICATIONS (2 Positions)

• Participates in Board of Directors meetings
• Develop annual Marketing plan and budget
• Design, and maintain the organization website
• Develop digital content for use via social media, web and email
• Develop print content for distribution at on-site events
• Advertise all recurring and special events using digital and print medium 
• Engage with other DAMA Chapters and organizations 
• Assist w/ DAMA Day planning and execution (weekly meetings Jan - May)
• Assist w/ Chapter newsletter
• Maintains presentation archives

co-vice presidents of membership (FILLED)

• Design, and maintain the organization website
• Participates in Board of Directors meetings
• Maintains membership records and promotes membership
• Collection of dues and fees for membership and activities
• Works with VP of Marketing for Membership Marketing
• Responsible for signing in registrations for events or ensuring there is someone to do so
• Sends out reminders for lapsed memberships
• Makes changes/updates to membership accounts

CO-Vice President of PARTNERSHIPS (1 Positions)

• Participates in Board of Directors meetings
• Develop annual partnership plan
• Identify & develops strategic partnerships with local organizations, industry groups, and other DAMA chapters to enhance the chapter’s impact and visibility
• Collaborates with Marketing & Communications to promote partnership initiatives through social media, email, and the organization’s website
• Coordinates with Special Events and Programs and Education to align partnership activities with chapter events and educational programs
• Works with Membership to explore partnership opportunities that drive membership growth
• Builds and maintains relationships with partner organizations, ensuring mutual benefits and alignment with DAMA Puget Sound’s mission
• Represents DAMA Puget Sound at external events, conferences, or meetings to foster and cultivate new partnership opportunities
• Develops proposals and agreements for partnership collaborations, in consultation with the Board
• Tracks and reports on partnership outcomes, including metrics on engagement, event participation, or shared initiatives
• Suggests innovative ideas to expand the chapter’s network and influence within the data management community
• Participates in Board of Directors meetings

CO-Vice President of Programs and Education (FILLED)

• Develop annual Programs and Education plan
• Develop Programs and Education budget in collaboration with VPs of Finance
• Works with the other board members and members at large to understand programming needs
• Surveys topics of interest from DAMA-PS members annually
• Develop and Manages DAMA-PS chapter IP and content creation
• Arranges for speakers to present at DAMA-PS chapter meetings
• Coordinates the venue and event scheduling
• Maintains Event Planning information and communication with the Executive Board          
• Coordinates timely advertising of DAMA-PS meetings with the VP of Communication and VP of Marketing          
• Collects confirmation on speaker engagements, including speaker biography and topic content
• Conducts communications with speakers including logistics speaker fees and event follow-up
• Communicate the agreed financial obligations for Program Services to the VP of Financial Services

CO-VICE PRESIDENTS OF SPECIAL EVENTS (2 POSITION)

• Participates in Board of Directors meetings

• Develops annual plan for special events
• Develop annual special events budget in collaboration with VPs of Finance
• Responsible for speaker(s), venue(s), sponsor(s), and communication for special events
• Plans and manages all aspects of DAMA Day annual convention
• Works with the other board members and chapter to understand programming needs
• Work with Programs and Education VPs in executing special events
• Work with VPs of Partnerships to identify and collaborate on partnership opportunities
• Coordinate as needed with VPs of Marketing & Communications, Programs and Education, Finance and President on special events
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CO-Vice President of Technology (1 POSITION)

• Participates in Board of Directors meetings
• Develop annual technology plan
• Develop annual technology budget in collaboration with VP of Finance
• Ensures technology used by DAMA-PS board members and members at large is robust, user friendly and agile
• Works with the other board members and members at large to understand technology needs
• Execute technology needs for DAMA Day, special events and Program & Education events
• Manage and report on google analytics and recommend improvements to Marketing and Communications and other board members
• Manage SEO